職場檔案整理對話

時間：2024-08-27 09:39:56 學人智庫

職場檔案整理對話

　　職場人士免不了會接觸到各類檔案。一起來看小編的職場檔案整理對話吧。

職場檔案整理對話

　　Conversation 1

　　對話一

　　Susan: Janice, I can't find the document I was working on last month. Can you help me to look for it?

　　蘇珊：賈尼斯，我找不到上個月整理的文件了。你能幫我找找嗎?

　　Janice: Susan, I'm sorry. Did you look up those files I requested?

　　賈尼斯：蘇珊，很抱歉，你查過我剛才讓你查的那些檔案了嗎?

　　Susan: Yes, but I still can not find it. Maybe it is in this cabinet.

　　蘇珊：是啊.但是我還是找不到。或許它在這個檔案柜里面。

　　Janice: I couldn't find the files you request, even though I checked all the cross-references. I don't think it's there.

　　賈尼斯：我還是找不到你所要的那些襠案，盡管我查過對照表。我不認為它會在那里放著。

　　Susan: I am sure that document was filed.

　　蘇珊：我確信自己已經將那份梏案存檔了。

　　Janice: Well, let me check again under a different heading.

　　賈尼斯：好吧.讓我以別的項目名查找一下吧!

　　Susan: Good idea! It seems that I asked you to put it in Nova's files.

　　蘇珊：好主意!我記得好像我讓你在諾娃那里存檔了。

　　Janice: Maybe that's why I couldn't find it. All the documents on Nova are filed under “V”.

　　賈尼斯：或許這就是我為什么找不到的原因了。所有與諾娃有關的文件都歸在“V”字母下面。

　　Susan: Are the files arranged alphabetically?

　　蘇珊：所有的文件都是按字母順序分類的嗎?

　　Janice: Yes, it's easy to find the files. I need to clean out all the old files by tomorrow.

　　賈尼斯：是的，這樣很容易找到文件。我明天需要將舊檔案清理一下了。

　　Conversation 2

　　對話二

　　Nova: Janice, do you still remember how our filing system works?

　　諾娃：賈尼斯，你現在記得我們公司的歸檔系統是如何運轉的嗎?

　　Janice: Yes, I have read the Filling Instruction carefully, since you showed me it last week.

　　賈尼斯：嗯。自您上次讓我看了那個須知，我就已經認真閱讀了。

　　Nova: Very good. What is the essence of filing, do you know?

　　諾娃：很好。那歸檔工作的要點是什么?

　　Janice: The essence of filing I remember is to bring together in a single folder or file all papers relating to a particular subject. And outgoing and incoming letters are kept in this file cabinet.

　　賈尼斯：歸檔工作的要點我記得是把所有屬于一個特定主題的檔案存人一個檔案夾或卷宗內。而且要將發出和收到的信件均存在這個檔案柜里面。

　　Nova: Yes, “One customer--one file” is essential. And remember to update them timely.

　　諾娃：是的，“一戶一檔”至關重要。另外要注意及時更新檔案。

　　Janice: And each file should be named clearly, either in block capitals or in jet black typed capitals.

　　賈尼斯：而且每個檔案名稱都要清晰，或者用印刷體大寫字母，或者用黑體字大寫字母。

　　Nova: Correct.

　　諾娃：正確。

　　Janice: A card index is very important in the filing system. It is a most helpful friend to a secretary, so it must be kept handy and up to date.

　　賈尼斯：索引卡片對歸檔系統非常重要。它可是秘書必不可少的朋友，要隨時放在手邊并及時更新。

　　Nova: Yes and prompt and careful filing contributes greatly to the efficiency of our office.

　　諾娃：是的。快速并細心地歸檔對提高辦公室工作效率也起著很大的作用。

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